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Locations represent the physical offices, branches, or regional hubs where your employees work. Every workspace has at least one location — the default Headquarters (HQ) — created automatically when you install Spock. Use locations to tailor leave management across multiple offices:
  • Regional holiday calendars — assign a different public holiday calendar per office so employees observe the correct local holidays.
  • Different working days — configure location-specific work weeks (e.g., Sunday–Thursday for a Dubai office, Monday–Friday for Berlin).
  • Location-specific leave type rules — override company-wide leave type settings per location, such as different allowance days or approval requirements.
  • Timezone awareness — set each location’s timezone for accurate date handling.
  • Organizational clarity — see how many employees are in each office and manage them from a single screen.
Locations list showing Headquarters, London Office, and Tokyo Office with their codes, countries, cities, and user counts
Only workspace administrators (users with the Service Admin role) can create, edit, and delete locations, and assign users to them.

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Creating a Location

1

Navigate to Locations

Go to Settings > Locations in the Spock Dashboard.
2

Add a new location

Click + Add Location in the top-right corner.
3

Fill in the location form

Complete the three sections of the location form:Basic Information
FieldRequiredDescription
Location NameYesA descriptive name (max 100 characters). Example: New York Office.
CodeYesA short identifier (max 20 characters), automatically uppercased. Must be unique. Example: NYC.
DescriptionNoOptional free-text description.
Address
FieldRequiredDescription
CountryNoSelect from the dropdown list.
CityNoCity name. Example: New York.
TimezoneNoIANA timezone. Example: America/New_York. Used for date calculations.
Work Configuration
FieldRequiredDescription
Holiday CalendarNoSelect which holiday calendar applies to this location. Choose Use workspace default to inherit the company-wide calendar, or pick a specific calendar.
Working DaysNoCheck the days of the week that are working days. Defaults to Monday–Friday. Leave requested on non-working days is not deducted from balances.
Location Settings tab showing Basic Information, Address, and Work Configuration fields for Tokyo Office
4

Save the location

Click Create Location to save the new location.
The first location is automatically marked as the default location. All users without an explicit location assignment belong to it. The default attribute is permanent — it cannot be reassigned to a different location, and the default location cannot be deleted.

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Assigning Users to a Location

Each user in Spock belongs to exactly one location. Users not explicitly assigned belong to the default location.
1

Open the location

Go to Settings > Locations and click on the location you want to manage.
2

Go to Assigned Users

Click the Assigned Users tab.Location detail page showing Assigned Users tab with user list and Move User buttons
3

Assign users

Click + Assign Users. In the modal, search for users by name. The list shows available users along with their current location.Assign Users modal with search field, user list showing current locations, and Assign Selected button
4

Select and confirm

Select one or more users using the checkboxes, then click Assign Selected.

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Moving a User to Another Location

To move a user who is already assigned:
  1. On the Assigned Users tab, find the user you want to move.
  2. Click Move User next to their name.
  3. In the modal, select the target location from the dropdown.
  4. Click Move User.
Spock recalculates allowances automatically only for recently created users (less than 14 days old) being moved from the default location. For all other users, Spock shows a notification that allowances may need manual review — this avoids accidentally overwriting manual adjustments such as seniority bonuses.
When allowances are auto-recalculated, manual adjustments are preserved. Spock calculates the difference (delta) between the manual adjustment and the standard allowance, and applies the same delta to the new location’s allowance.

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Inactive and Deleted Users

The Assigned Users tab shows only active users by default. If a location has inactive or deleted users, use the Show inactive/deleted users toggle to reveal them. Inactive and deleted users remain assigned to their location, which is relevant when deleting a location.

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Leave Type Overrides

By default, every location inherits the company-wide leave type settings configured in Settings > Leave Types. Location leave type overrides let you customize specific settings for a particular location without changing the company-wide defaults.

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What You Can Override

For each leave type at a location, you can override the following:
SettingDescription
Active in this locationToggle whether this leave type is available for users in this location.
Approval RequiredOverride whether leave requests of this type require manager approval.
Yearly AllowanceSet a different annual allowance (in days). Only available if the leave type has allowance tracking enabled.
Allow Negative BalanceOverride whether employees can request leave that exceeds their remaining balance.
Monthly LimitSet a different maximum number of days per month for this leave type.

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How Overrides Work

Overrides use a simple inheritance model:
  • Not overridden (default): The location uses the company-wide setting. Unchecked fields show the label (default) and display the company-wide value for reference.
  • Overridden: The location uses the value you set. An override indicator appears next to the field in the Leave Types table.
If you later change the company-wide setting, locations that have not overridden that field automatically pick up the new value. Locations with an override keep their custom value.

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Setting Up a Leave Type Override

1

Open the location

Go to Settings > Locations and click on the location you want to configure.
2

Go to Leave Types

Click the Leave Types tab. You will see a table listing all company leave types with their effective values for this location. Fields with overrides are marked with an override indicator.Leave Types tab showing leave types with their effective values and override indicators
3

Edit a leave type

Click the Edit button on the leave type row you want to configure.
4

Configure overrides

In the configuration modal:
  • Use the Active in this location toggle to enable or disable the leave type.
  • Check the Override checkbox next to any field you want to customize.
  • Enter the location-specific value.
  • The Company default label below each field shows the current company-wide value for reference.
Leave type override configuration modal showing Override checkboxes, Active toggle, and company default values
5

Save the override

Click Save Override to apply your changes.

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Resetting Overrides to Defaults

To remove all overrides for a leave type and revert to company-wide settings:
  1. Open the leave type configuration modal (click Edit on the leave type row).
  2. Click Reset to Defaults (button at the bottom-left of the modal).
  3. Confirm the action in the dialog.
This clears all overrides and the leave type will fully inherit company-wide settings.

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Deleting a Location

A location can only be deleted when:
  1. It is not the default location. The default location cannot be deleted.
  2. No active users are assigned to it. You must reassign or move all active users to other locations first.
1

Open the location

Go to Settings > Locations and click on the location you want to delete.
2

Go to Location Settings

Click the Location Settings tab.
3

Delete the location

Click Delete Location in the bottom-right corner.
  • If the location has no users, click Delete Location to confirm.
  • If the location has only inactive/deleted users, click Move inactive/deleted users to default and delete. This moves all remaining users to the default location and deletes the location in one step.
Deletion cannot be undone. All leave type overrides configured for the location are automatically removed. Users who were moved to another location before deletion keep their current allowances — no automatic recalculation occurs.
The Delete Location button is hidden when deletion is not possible. Instead, an explanation message is shown — either “Cannot delete default location” or “Location has assigned users”. Always check for inactive users before attempting to delete. Use the Show inactive/deleted users toggle on the Assigned Users tab to see which users are still assigned.

Leave Types

Configure company-wide leave type settings that locations inherit by default.

Holiday Calendars

Set up holiday calendars that can be assigned to specific locations.

Working Days

Configure the default working week for your organization.

User Administration

Manage user roles and permissions across the organization.