Skip to main content
The Welcome Message feature allows administrators and managers to create and send standardized onboarding messages to all active users in the workspace. This ensures consistent communication and helps new team members get started with clear instructions.

​
Why Use Welcome Messages

Welcome messages are particularly useful for:
  • Onboarding new employees - Provide clear instructions on how to use Spock from day one
  • Communicating important updates - Share workspace-wide announcements about new features or policy changes
  • Setting expectations - Outline key processes and guidelines for leave management

​
Prerequisites

To send welcome messages, you need:
  • Administrator or Manager role in your workspace

​
Sending a Welcome Message

1

Navigate to Welcome Message

Go to the Dashboard > Getting Started with Spock section > Send Welcome Message to Team or navigate to https://spockoffice.com/spockapp/onboarding/welcome-message/
2

Compose your message

In the message field, write or edit your welcome message. Include:
  • A friendly greeting
  • Key information about using Spock
  • Instructions or links to important resources
  • Contact information for questions
Welcome message form showing text editor with sample message and send options
3

Test your message (optional)

Before sending to all users, you can test the message:
  1. Check the “Send only to me as test” checkbox
  2. Click Send Welcome Message
  3. Review the message you receive to ensure it looks correct
4

Send to all active users

Once you’re satisfied with the message:
  1. Uncheck the “Send only to me as test” checkbox (if checked)
  2. Click Send Welcome Message
The message will be sent to every active user in your workspace.
Welcome messages are sent to all active users in your workspace. Inactive or suspended users will not receive the message.
Always send yourself a test message first to verify formatting and content before sending to your entire team.

User Administration

Manage users, roles, and permissions

Managing Teams

Organize members into teams