Skip to main content
Privacy settings in Spock allow you to control the visibility of sensitive employee information across your organization. These settings help you balance transparency with privacy, ensuring that team members have access to the information they need while protecting personal data according to your organizationā€™s policies. You can configure these settings from the Dashboard under Settings > Privacy. Privacy settings configuration interface

ā€‹
Privacy Configuration Options

Purpose: Control who can view detailed employee information including leave balances and request history.Configuration:
  • Enabled: All members can view comprehensive information on all member profiles, including leave balances and leave request history
  • Disabled: Only General Managers or Team Managers can view this detailed information
Use Cases:
  • Enable for organizations with a transparent culture where sharing leave information helps with team planning
  • Disable for organizations that require stricter privacy controls or handle sensitive leave types
This setting affects the visibility of personal leave data. Consider your organizationā€™s privacy policies and employee expectations when configuring this option.
Purpose: Determine whether team members can view leave calendars from teams other than their own.Configuration:
  • Enabled: Team members can view the calendars of all teams across the organization
  • Disabled: Team members can only view their own teamā€™s calendar
Use Cases:
  • Enable for cross-functional organizations where multiple teams need to coordinate schedules
  • Disable for organizations with distinct departments that operate independently
Enabling cross-team calendar visibility improves coordination for projects involving multiple departments and helps prevent scheduling conflicts for shared resources.
Purpose: Control access to organizational reports and analytics.Configuration:
  • Enabled: All members can view reports
  • Disabled: Only General Managers or Team Managers can access reports
Use Cases:
  • Enable for organizations that promote data transparency and want all employees to understand leave patterns
  • Disable to restrict sensitive analytics to management roles only
Reports may contain aggregated data about leave patterns, team utilization, and other metrics that some organizations prefer to keep at the management level.
Purpose: Control whether member birthdays are displayed throughout the application.Configuration:
  • Enabled: Membersā€™ birthdays are visible to all members in the Calendar, Announcements, and member Profiles
  • Disabled: Only managers will be able to see birthdays
Use Cases:
  • Enable to foster team culture and allow colleagues to celebrate together
  • Disable if employees prefer to keep birthday information private

Learn about birthdays and anniversaries

Read more about how birthdays and anniversaries work in Spock
Purpose: Control whether work anniversaries are displayed throughout the application.Configuration:
  • Enabled: Membersā€™ work anniversaries are visible to all members in the Calendar, Announcements, and member Profiles
  • Disabled: Only managers will be able to see anniversaries
Use Cases:
  • Enable to recognize employee tenure and celebrate milestones across the organization
  • Disable to keep anniversary information limited to management
Work anniversaries help build team morale by recognizing employee commitment and tenure with the organization.

ā€‹
Best Practices

When configuring privacy settings, consider the following recommendations:

Balance Transparency with Privacy

Find the right balance between team transparency and individual privacy based on your organizational culture and legal requirements.

Communicate Changes

Inform your team about privacy settings and any changes to ensure everyone understands what information is visible and to whom.

Review Regularly

Periodically review your privacy settings as your organization grows and evolves to ensure they still align with your needs.

Consider Legal Requirements

Ensure your privacy configuration complies with applicable data protection regulations such as GDPR or similar laws in your jurisdiction.

User Administration

Learn how to manage user roles and permissions

Teams

Understand how team structure affects visibility and access

Birthdays & Anniversaries

Configure birthday and anniversary celebrations

Reporting

Learn about available reports and analytics
Privacy settings are an important aspect of your Spock configuration. Take time to discuss these options with your leadership team and ensure they align with your organizationā€™s values and compliance requirements.
āŒ˜I