Skip to main content
Teams allow you to divide workspace members into smaller groups that can represent departments, office locations, or projects. Team members are automatically notified about each other’s leave requests, fostering better communication and coordination. Each team can have one or more Team Managers who can approve team members’ leave requests and manage team membership.

​
Creating a New Team

1

Access the Dashboard

Sign in to the Spock Dashboard.
2

Navigate to Teams

Click the Members tab in the top navigation.
3

Add new team

Click + Add Team in the left sidebar under the Organization section.
4

Enter team details

Fill in the team details:
  • Team name — a descriptive name for the team
  • Description — an optional summary of the team’s purpose and responsibilities
Add New Team form with team name and description fields
5

Save the team

Click Save to create the new team, or Cancel to discard.

​
Managing Team Members

The Team Members tab displays the current team composition, divided into Team Managers and Members sections. Team Members tab showing team managers and members

​
Adding or removing members

1

Open the team

Navigate to Members in the top navigation, then select the team you want to manage from the left sidebar.
2

Open the membership dialog

Click the Manage Team Members button in the top-right corner of the team detail view.
3

Update team composition

Use the two dropdown selectors to manage the team:
  • Team Managers — select or remove users who can approve leave requests and manage the team
  • Team Members — select or remove regular team members
Remove a user by clicking the x next to their name. Add users by selecting them from the dropdown.Manage Team Members dialog with Team Managers and Team Members selectors
4

Save changes

Click Save to apply the changes, or Cancel to discard.

​
Managing Team Settings

The Settings tab lets you update the team’s basic configuration.
1

Open team settings

Select the team from the left sidebar, then click the Settings tab.
2

Update team details

Edit the following fields:
  • Team Name — the name that appears across the platform and in notifications
  • Description — an optional description of the team’s purpose
Team Settings tab with Team Name and Description fields
3

Save changes

Click Save Changes to apply your updates.

​
Deleting a Team

Deleting a team permanently removes it and all associated data. This action cannot be undone.
1

Open team settings

Select the team from the left sidebar, then click the Settings tab.
2

Initiate deletion

Click the Delete team link in the bottom-right corner of the settings page.
3

Confirm deletion

A confirmation section appears. Check the Yes, delete team checkbox to confirm.Team deletion confirmation with checkbox and Delete Team button
4

Complete deletion

Click the Delete Team button to permanently remove the team.

​
Managing User Memberships via Profile

Alternatively, manage team memberships directly from user profiles:
1

Access user profile

Go to Members, search for the user, and open their profile.
2

Navigate to roles

Click the “Roles and Teams” tab.
3

Add membership

Click “Add New Membership” to assign the user to a team.
4

Configure membership

Select the Team and assign the appropriate Role.User team membership management
5

Save changes

Click Save to confirm the new team membership.

​
Team Notifications

Each team can configure automated Slack channel notifications to keep members informed about leave activities. Team notifications include daily and weekly summaries, plus real-time event alerts for leave requests.
For detailed setup instructions and configuration options, see Team Notifications.

Team Notifications

Configure team-specific Slack channel notifications.

Managing Approvals

Learn how Team Managers handle leave approvals.

User Administration

Manage user roles and permissions across the organization.

Channel Notifications

Configure organization-wide Slack channel notifications.

Personal Notifications

Learn about personal notification settings and morning reports.

Substitutes

Set up coverage arrangements within teams.
Team notifications help maintain transparency and enable better coordination when team members take leave, ensuring projects and responsibilities are properly managed.