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Managers can submit leave requests on behalf of their team members when needed. This feature is particularly useful for situations where employees are unable to submit requests themselves or when managers need to coordinate team schedules.

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Role Requirements

Can request leave on behalf of all users in the organization.
Can request leave on behalf of team members they directly manage.
Only users with General Manager or Team Manager roles can access the request-on-behalf functionality.

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How to Request Leave on Behalf

1

Access the Dashboard

Navigate to the Spock Dashboard and sign in.
2

Go to Request Leave

Click on Request Leave in the dashboard navigation.
3

Enable on-behalf mode

Click the “Request on Behalf” button to activate the proxy request feature.
4

Select the employee

A new field called “Requested for” will appear. Select the user for whom you want to submit the request.
Calendar events will automatically update according to the selected user’s calendar settings.
5

Fill in leave details

Complete the leave request form with all necessary information:
  • Leave type
  • Duration and dates
  • Notes (public and private)
  • Substitute assignments
6

Submit the request

Submit the leave request on behalf of the employee.Request on behalf interface

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Automatic Approval Process

When you request leave that normally requires approval, the request is automatically approved because of your General Manager or Team Manager role.
This streamlined process ensures that managers can efficiently handle urgent leave situations without creating additional approval bottlenecks.

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Notification System

After successful submission:
  1. Spock automatically notifies the employee for whom the request was submitted
  2. The employee receives notification through their preferred communication channels
  3. The leave appears in the employee’s personal leave calendar and balance

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Best Practices

Always inform the employee beforehand when possible, even though they’ll receive automatic notification after submission.
Use the private notes field to document the reason for submitting on behalf (e.g., “Employee called in sick”, “Emergency situation”).
Verify that the leave dates don’t conflict with critical team activities or other scheduled absences.
Confirm with the employee that they received the notification and understand the leave details.

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Common Use Cases

Emergency Situations

When employees need immediate leave but cannot access Spock themselves

Sick Leave

Submitting requests for employees who are too ill to handle the process

System Issues

When technical problems prevent employees from submitting their own requests

Schedule Planning

Coordinating team schedules and managing overlapping leave periods

Requesting Leave

Learn about the standard leave request process.

Managing Approvals

Understand the approval workflow for different leave types.

User Administration

Manage user roles and team assignments.

Teams Management

Learn how to organize and manage teams in Spock.
Remember that requesting leave on behalf should be used responsibly and with the employee’s knowledge whenever possible to maintain trust and transparency.
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