Personal Notifications

Spock’s personal notification system keeps you informed about leave activities that matter to you. Receive daily morning reports summarizing who is on leave, plus instant alerts when leave requests require your attention or involve your team.

​

Morning Report

The Morning Report is a daily Slack notification that provides a summary of who is on leave for the current day. This helps you start your day informed about team availability and plan accordingly.

​

How Morning Reports Work

• Delivery time: Sent every morning at 9:00 AM by default (customizable in your preferences)
• Content: Lists all team members who are on leave for the current day
• Scope: Can be configured to show your team members or the entire company
• Frequency: Sent every working day automatically

The morning report ensures you always know who is unavailable before you start planning meetings or assigning tasks.

​

Instant Event Notifications

Instant notifications alert you in real-time when important leave-related events occur. These notifications keep managers informed about approval requests and notify employees about their leave request status.

​

1. New Leave Registered

When a team member submits a leave request that does not require approval, Spock instantly notifies all General Managers and Team Managers. Who receives this notification:

• General Managers
• Team Managers of the requesting employee

Why it matters: This keeps management aware of team availability without delays, even for auto-approved leave types.

​

2. Request for Approval Sent

When a team member submits a leave request that requires approval, Spock promptly sends a notification to all approvers. Who receives this notification:

• General Managers
• Team Managers of the requesting employee

Why it matters: Approvers can quickly review and respond to requests, ensuring employees receive timely decisions about their time off.

​

3. Leave Request Was Approved

When a leave request is approved by a manager, Spock notifies all relevant parties to ensure everyone is informed about the updated leave schedule. Who receives this notification:

• The employee who submitted the request
• General Managers
• Team Managers of the employee

Why it matters: Everyone stays synchronized on team availability and can adjust plans accordingly.

​

4. Leave Request Was Deleted, Canceled, or Changed

When a leave request is deleted, canceled, or modified, Spock notifies all affected parties about the change. Who receives this notification:

• The employee who made the request
• General Managers
• Team Managers of the employee

Why it matters: Keeps everyone informed when availability changes, allowing for quick replanning.

​

5. Substitute Was Assigned

When a substitute is assigned to cover for an employee on leave, Spock notifies all involved parties to establish clear coverage responsibilities. Who receives this notification:

• The substitute who will provide coverage
• The employee going on leave
• General Managers
• Team Managers

Why it matters: Ensures workflow continuity and clear communication about who is covering responsibilities during the absence.

​

Personalizing Your Notifications

All personal notifications can be customized to fit your individual needs and preferences.

​

Customize Your Settings

You can control:

• Morning report timing: Choose when you receive your daily summary
• Morning report scope: Select whether to see team members or entire company
• Instant notifications: Enable or disable real-time alerts

​

Who Should Enable Instant Notifications

Instant notifications are especially important for:

• Managers and Team Leads: Need to approve leave requests promptly
• General Managers: Require organization-wide visibility of leave activities
• Team Members: Want real-time updates about their own request status

​

Channel Notifications

In addition to personal notifications, Spock can post leave summaries and event notifications directly to Slack channels for broader team visibility.

​

Organization-Wide Channel Notifications

Automatically post daily and weekly summaries of upcoming leave to a designated Slack channel for your entire organization. This provides centralized visibility of all leave across your workspace. Key features:

• Daily summaries showing today’s and tomorrow’s leave
• Weekly summaries showing upcoming leave for 7, 14, or 30 days
• Customizable delivery times and timezones
• Single channel for organization-wide awareness

​

Team-Specific Channel Notifications

Configure dedicated Slack channels for individual teams to receive notifications about their team members’ leave activities. Key features:

• Team-focused daily and weekly summaries
• Real-time event notifications (requests, approvals, rejections, cancellations, deletions)
• Independent configuration for each team
• Private or public channel support

​

Related Topics