> ## Documentation Index
> Fetch the complete documentation index at: https://docs.spockoffice.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Teams

> Create and manage teams to organize workspace members into departments, locations, or projects with dedicated managers and notification settings.

Teams allow you to divide workspace members into smaller groups that can represent departments, office locations, or projects. Team members are automatically notified about each other's leave requests, fostering better communication and coordination.

Each team can have one or more **Team Managers** who can approve team members' leave requests and manage team membership.

## Creating a New Team

<Steps>
  <Step title="Access the Dashboard">
    Sign in to the [Spock Dashboard](/spock/getting-started/dashboard-signin).
  </Step>

  <Step title="Navigate to Teams">
    Click the **Members** tab in the top navigation.
  </Step>

  <Step title="Add new team">
    Click **+ Add Team** in the left sidebar under the Organization section.
  </Step>

  <Step title="Enter team details">
    Fill in the team details:

    * **Team name** — a descriptive name for the team
    * **Description** — an optional summary of the team's purpose and responsibilities

    <img src="https://mintcdn.com/ideoworks/NV0iVNBxupWp7kBT/images/teams-creating-a-new-team.png?fit=max&auto=format&n=NV0iVNBxupWp7kBT&q=85&s=bf2c999b41fedfa298d8e514f818153a" alt="Add New Team form with team name and description fields" height="300" className="rounded-lg" data-path="images/teams-creating-a-new-team.png" />
  </Step>

  <Step title="Save the team">
    Click **Save** to create the new team, or **Cancel** to discard.
  </Step>
</Steps>

## Managing Team Members

The **Team Members** tab displays the current team composition, divided into **Team Managers** and **Members** sections.

<img src="https://mintcdn.com/ideoworks/NV0iVNBxupWp7kBT/images/teams-team-members.png?fit=max&auto=format&n=NV0iVNBxupWp7kBT&q=85&s=27419edec998725abac3bd5b3a8628e6" alt="Team Members tab showing team managers and members" height="300" className="rounded-lg" data-path="images/teams-team-members.png" />

### Adding or removing members

<Steps>
  <Step title="Open the team">
    Navigate to **Members** in the top navigation, then select the team you want to manage from the left sidebar.
  </Step>

  <Step title="Open the membership dialog">
    Click the **Manage Team Members** button in the top-right corner of the team detail view.
  </Step>

  <Step title="Update team composition">
    Use the two dropdown selectors to manage the team:

    * **Team Managers** — select or remove users who can approve leave requests and manage the team
    * **Team Members** — select or remove regular team members

    Remove a user by clicking the **x** next to their name. Add users by selecting them from the dropdown.

    <img src="https://mintcdn.com/ideoworks/NV0iVNBxupWp7kBT/images/teams-managing-team-members.png?fit=max&auto=format&n=NV0iVNBxupWp7kBT&q=85&s=ad1f6a83491c459caaa5a6ff86ecca57" alt="Manage Team Members dialog with Team Managers and Team Members selectors" height="300" className="rounded-lg" data-path="images/teams-managing-team-members.png" />
  </Step>

  <Step title="Save changes">
    Click **Save** to apply the changes, or **Cancel** to discard.
  </Step>
</Steps>

## Managing Team Settings

The **Settings** tab lets you update the team's basic configuration.

<Steps>
  <Step title="Open team settings">
    Select the team from the left sidebar, then click the **Settings** tab.
  </Step>

  <Step title="Update team details">
    Edit the following fields:

    * **Team Name** — the name that appears across the platform and in notifications
    * **Description** — an optional description of the team's purpose

    <img src="https://mintcdn.com/ideoworks/NV0iVNBxupWp7kBT/images/teams-team-settings.png?fit=max&auto=format&n=NV0iVNBxupWp7kBT&q=85&s=22b14a129a50813968fe29b696a6ad80" alt="Team Settings tab with Team Name and Description fields" height="300" className="rounded-lg" data-path="images/teams-team-settings.png" />
  </Step>

  <Step title="Save changes">
    Click **Save Changes** to apply your updates.
  </Step>
</Steps>

## Deleting a Team

<Warning>
  Deleting a team permanently removes it and all associated data. This action cannot be undone.
</Warning>

<Steps>
  <Step title="Open team settings">
    Select the team from the left sidebar, then click the **Settings** tab.
  </Step>

  <Step title="Initiate deletion">
    Click the **Delete team** link in the bottom-right corner of the settings page.
  </Step>

  <Step title="Confirm deletion">
    A confirmation section appears. Check the **Yes, delete team** checkbox to confirm.

    <img src="https://mintcdn.com/ideoworks/NV0iVNBxupWp7kBT/images/teams-deleting-a-team.png?fit=max&auto=format&n=NV0iVNBxupWp7kBT&q=85&s=007d1c560bb3a61283d1b7849083145d" alt="Team deletion confirmation with checkbox and Delete Team button" height="300" className="rounded-lg" data-path="images/teams-deleting-a-team.png" />
  </Step>

  <Step title="Complete deletion">
    Click the **Delete Team** button to permanently remove the team.
  </Step>
</Steps>

## Managing User Memberships via Profile

Alternatively, manage team memberships directly from user profiles:

<Steps>
  <Step title="Access user profile">
    Go to **Members**, search for the user, and open their profile.
  </Step>

  <Step title="Navigate to roles">
    Click the **"Roles and Teams"** tab.
  </Step>

  <Step title="Add membership">
    Click **"Add New Membership"** to assign the user to a team.
  </Step>

  <Step title="Configure membership">
    Select the **Team** and assign the appropriate **Role**.

    <img src="https://mintcdn.com/ideoworks/a8M340_A1nlkx04M/images/teams-managing-user-memberships-via-profile.png?fit=max&auto=format&n=a8M340_A1nlkx04M&q=85&s=9a9b181b8dd4c938a44fb9b527b9b5d5" alt="User team membership management" height="300" className="rounded-lg" data-path="images/teams-managing-user-memberships-via-profile.png" />
  </Step>

  <Step title="Save changes">
    Click **Save** to confirm the new team membership.
  </Step>
</Steps>

## Team Notifications

Each team can configure automated Slack channel notifications to keep members informed about leave activities. Team notifications include daily and weekly summaries, plus real-time event alerts for leave requests.

<Note>
  For detailed setup instructions and configuration options, see [Team Notifications](/spock/team-management/team-notifications).
</Note>

## Related Topics

<CardGroup cols={2}>
  <Card title="Team Notifications" href="/spock/team-management/team-notifications">
    Configure team-specific Slack channel notifications.
  </Card>

  <Card title="Managing Approvals" href="/spock/leave-management/approvals">
    Learn how Team Managers handle leave approvals.
  </Card>

  <Card title="User Administration" href="/spock/team-management/user-administration">
    Manage user roles and permissions across the organization.
  </Card>

  <Card title="Channel Notifications" href="/spock/leave-management/channel-notifications">
    Configure organization-wide Slack channel notifications.
  </Card>

  <Card title="Personal Notifications" href="/spock/integrations/notifications">
    Learn about personal notification settings and morning reports.
  </Card>

  <Card title="Substitutes" href="/spock/leave-management/substitutes">
    Set up coverage arrangements within teams.
  </Card>
</CardGroup>

<Note>
  Team notifications help maintain transparency and enable better coordination when team members take leave, ensuring projects and responsibilities are properly managed.
</Note>
