> ## Documentation Index
> Fetch the complete documentation index at: https://docs.spockoffice.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Team Notifications

> Configure automated Slack channel notifications for teams, including daily and weekly summaries plus real-time event alerts for leave activities.

Team channel notifications keep your team informed by automatically posting leave-related updates directly to a designated Slack channel. Unlike organization-wide notifications, team notifications focus specifically on team member activities and can include both scheduled summaries and real-time event notifications.

## Benefits of Team Channel Notifications

* **Team-focused updates**: Only see leave information for your team members
* **Flexible scheduling**: Configure daily and weekly summaries independently
* **Event-driven alerts**: Get notified instantly when leave requests are created, approved, rejected, deleted, or canceled
* **Centralized communication**: Keep all team leave information in one dedicated Slack channel

## Accessing Team Channel Notifications

<Steps>
  <Step title="Navigate to Teams">
    Go to **Members** > **Teams** in the dashboard.
  </Step>

  <Step title="Select your team">
    Choose the team you want to configure notifications for.
  </Step>

  <Step title="Open Channel Notifications">
    Click the **Channel Notifications** tab.
  </Step>
</Steps>

<img src="https://mintcdn.com/ideoworks/4qv9Rk8jK83mnLFv/images/spock-team-channel-notifications-v2.png?fit=max&auto=format&n=4qv9Rk8jK83mnLFv&q=85&s=dc41c44352818c69a3b1c3cc7422dfa0" alt="Team channel notifications configuration" height="300" className="rounded-lg" data-path="images/spock-team-channel-notifications-v2.png" />

## Configuring the Slack Channel

Before setting up any notifications, you must designate which Slack channel will receive the team's updates.

<Steps>
  <Step title="Enable notifications">
    Verify that the **Channel Notifications** toggle is set to **Active**.
  </Step>

  <Step title="Select Slack channel">
    Choose your preferred channel from the **Slack Channel** dropdown menu.

    <Warning>
      Spock must be invited to your selected Slack channel before notifications will work. In your chosen channel, type `/invite @spock` to add Spock to the channel.
    </Warning>

    <Tip>
      If you don't see private channels in the list, ask the Spock Administrator/Installer to reinstall Spock from the [pricing page](https://spockoffice.com/web/pricing/).
    </Tip>
  </Step>
</Steps>

## Setting Up Daily Summary

The Daily Summary provides a concise overview of team member leave every workday.

<img src="https://mintcdn.com/ideoworks/pfQO6NPc6hiIt7PA/images/spock-team-channel-notifications-daily-and-weekly-summary.png?fit=max&auto=format&n=pfQO6NPc6hiIt7PA&q=85&s=08bc1317a739f25834e622063fdbca0b" alt="Daily and Weekly Summary configuration" height="300" className="rounded-lg" data-path="images/spock-team-channel-notifications-daily-and-weekly-summary.png" />

<Steps>
  <Step title="Enable Daily Summary">
    Check the **Enable Daily Summary** checkbox to activate daily notifications for your team.
  </Step>

  <Step title="Set delivery time">
    Configure when the summary should be sent:

    * **Send at**: Choose the time of day (e.g., 8 AM before work begins)
    * **Timezone**: Select the appropriate timezone for your team
  </Step>

  <Step title="Define content scope">
    Select which leave information to include from the **Include** dropdown:

    * **Today & Tomorrow**: See both today's and tomorrow's leave (recommended for comprehensive awareness)
    * **Today**: Only include leave occurring today
    * **Tomorrow**: Only include leave occurring tomorrow
  </Step>
</Steps>

## Setting Up Weekly Summary

The Weekly Summary gives your team a broader view of upcoming leave for better planning.

<Steps>
  <Step title="Enable Weekly Summary">
    Check the **Enable Weekly Summary** checkbox to activate weekly notifications.
  </Step>

  <Step title="Choose delivery schedule">
    Configure when the weekly summary should be sent:

    * **Day of Week**: Select which day to send the summary (e.g., Sunday to prepare for the week ahead, or Monday to start the week informed)
    * **Send at**: Choose the time of day (e.g., 6 PM)
    * **Timezone**: Select the appropriate timezone
  </Step>

  <Step title="Set look-ahead period">
    Select the time range from the **Include** dropdown:

    * **Next 7 Days**: One week ahead (ideal for short-term team planning)
    * **Next 14 Days**: Two weeks ahead (better for medium-term coordination)
    * **Next 30 Days**: One month ahead (comprehensive long-term visibility)
  </Step>
</Steps>

<Note>
  You can enable both Daily and Weekly summaries simultaneously. They complement each other by providing both immediate and strategic visibility.
</Note>

## Configuring Event Notifications

Event notifications send real-time alerts to your team's Slack channel when specific leave-related actions occur. This keeps everyone immediately informed of changes affecting team availability.

<img src="https://mintcdn.com/ideoworks/GPSh-Vm0UeNF-WSp/images/spock-team-channel-notifications-events.png?fit=max&auto=format&n=GPSh-Vm0UeNF-WSp&q=85&s=a39b5122f00090b952ca6bd9347f5b38" alt="Event notification configuration options" height="300" className="rounded-lg" data-path="images/spock-team-channel-notifications-events.png" />

<Steps>
  <Step title="Access event settings">
    Scroll to the **Send a notification when** section to configure event-based alerts.
  </Step>

  <Step title="Configure creation notifications">
    Under **Send a notification when a new leave request is created**, choose:

    * **When a new leave request is submitted and auto-approved**: Notify when leave is automatically approved without requiring manager review
    * **When a new leave request is submitted and awaiting approval**: Notify when leave requires approval from a manager

    Optionally, check **Notify only if the leave overlaps with today (in the team timezone)** to limit creation notifications to leave that includes today's date. When enabled, Spock only posts to the channel if the leave covers any time on today's date in the configured team timezone. This is useful for reducing noise from future-dated leave requests and focusing on what affects team availability right now.
  </Step>

  <Step title="Enable approval notifications">
    Check **When a pending leave request is approved** to notify the team when a manager approves a leave request.

    <Note>
      This applies only to requests requiring approval.
    </Note>
  </Step>

  <Step title="Enable rejection notifications">
    Check **When a pending leave request is rejected** to notify the team when a manager rejects a leave request.

    <Note>
      This applies only to requests requiring approval.
    </Note>
  </Step>

  <Step title="Enable deletion notifications">
    Check **When a leave request is deleted** to notify the team when any leave request is permanently removed from the system.
  </Step>

  <Step title="Enable cancellation notifications">
    Check **When a leave request is canceled** to notify the team when an approved leave is canceled.

    <Note>
      This applies only to requests requiring approval.
    </Note>
  </Step>

  <Step title="Save your configuration">
    Click **Save Changes** to activate all your notification settings.
  </Step>
</Steps>

## Best Practices for Team Notifications

### Recommended Event Notifications

* **Small teams (under 10 people)**: Enable all events for complete visibility
* **Medium teams (10-30 people)**: Enable approved, rejected, and canceled events; consider disabling creation events to reduce noise
* **Large teams (over 30 people)**: Focus on approved and canceled events only; rely on summaries for awareness

### Daily vs Weekly Summaries

* **Use Daily Summaries** for operational teams that need real-time coordination
* **Use Weekly Summaries** for strategic planning and longer-term visibility
* **Combine both** for teams that need both tactical and strategic awareness

### Channel Strategy

* Create dedicated team channels like `#team-marketing-leave` for focused communication
* Avoid using your main team channel to prevent notification overload
* Use private channels for teams handling sensitive information

<Warning>
  Enabling too many event notifications in high-activity teams can create notification fatigue. Start with fewer notifications and add more based on team feedback.
</Warning>

## Related Topics

<CardGroup cols={2}>
  <Card title="Teams" href="/spock/team-management/teams">
    Learn how to create and manage teams.
  </Card>

  <Card title="Channel Notifications" href="/spock/leave-management/channel-notifications">
    Configure organization-wide Slack channel notifications.
  </Card>

  <Card title="Personal Notifications" href="/spock/integrations/notifications">
    Learn about personal notification settings and morning reports.
  </Card>

  <Card title="Managing Approvals" href="/spock/leave-management/approvals">
    Understand how Team Managers handle leave approvals.
  </Card>
</CardGroup>

<Note>
  Team notifications help maintain transparency and enable better coordination when team members take leave, ensuring projects and responsibilities are properly managed.
</Note>